Thursday, September 8, 2016

Friendship school: State audit questions aspects of purchasing policy

The New York State Comptrollers Office recently conducted a review of the Friendship central School Districts Procurement Policy. This is the audit summary:
Although the board adopted a procurement policy that required obtaining competition for purchases not subject to bidding requirements, the purchasing agent and claims auditor did not always ensure that purchases were made in compliance with the requirements of this policy or require district officials to properly document compliance when they sought competition. Furthermore, the policy did not establish procedures for procuring professional services. A sample of 20 vendors who were paid approximately $433,000 during the period July 1, 2014 through January 6, 2016 showed that district officials could not demonstrate they sought competition when procuring professional services from four vendors who were paid approximately $42,000. District officials also did not comply with the provisions of the procurement policy when purchasing goods from four other vendors who were paid approximately $30,000.
District Superintendent Judy May agreed with most of the findings contained in the audit, but not all. To review the Comptroller report, district response and state response, click HERE.